TUTORIALS
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To EDIT a record in a Database you must have an ID number.
To use this Tutorial you must first gain an ID number by completing a "Submit as Arts Individual" form...follow the steps in the "Submit" Tutorial. If you haven't stepped through that Tutorial yet, do it now. The details you add can be fictitious or not...BUT... remember your number and delete your efforts at the end of your session if they are just explorations and practise.
This tutorial has three pages.


BLUE-GREEN: introductions, emphasis, conclusion
PINK: tutorial steps
YELLOW: notes and hints for tutorial steps

 

This tutorial starts out with the assumption that you have already submitted (entered) data in the Database...and that you are returning to modify or delete your records...to up-date or end your "membership".

At this stage you are not included on ADU's Home page lists of recent up-dates because the records of other users will have pushed you off. But you have News and changes to make, and you want to publish NOW.


GO:

......to start ANY KIND of MODIFICATION of ADU's databases, click on the "EDIT ADU" link on any page. In this tutorial, we've done so on the front or 'Home page' of the site...
   
  • ...and the "EDIT ADU" page appears. At page top are three links to select the kind of edit you will make...an "Arts Individual" record, an "Arts Business" record, or an "Arts Event" record...select the appropriate one...better still, use the appropriate URL as described below on page 3 of this tutorial under the heading: "How to approach an Up-date session".

  • This page has an empty field ready for your ID number...select the field and type, or copy and paste your ID number into the space...then click the "Find Record" button...




  • Note: the formats of the three Edit pages are exactly the same.

  • Note: the links change colour to indicate the choice you've made, and there is another reminder below the ID number field.
   
  • Note: when you click on "Find Record", these "Arts Individual" and "Arts Business" Edit pages will search the same set of data.
    • If the record has an "Individuals Name" filled in, then it can be found from the Arts Individual's search and edit pages.
    • If the record has a "Business Name" filled in, then it can be found form the Arts Business search and edit pages.
    • Some records will have both these fields filled in, and will be found from either Arts Individual or Arts Business search and edit pages.


  • Note: the "Arts Events" Edit page will search for records in a completely separate database to the "Arts Individual" and "Arts Business" database.
   
  • Note: ADU Event Records are linked to ADU Business Records by way of their venues:
  • It is assumed that an Arts Event Venue is a Business that has a record in the Arts Business database with all of its own contact details. These two fields should have exactly the same name.

  • The purpose of this is to reduce the amount of data submitted with each event. If the same venue has many events, such as a Theatre, then it is only necessary to submit the actual events, and not the details about the Theatre. The address and contact details of the Theatre do not change with each new event.

  • For this link to work, the Business Name / Venue and the City / Suburb / Town fields have to be exactly the same in both the Arts Business and Arts Event Records. The fields must match.

  • Question: How would you use ADU to best advantage if you were organising a Festival or were promoting a touring company like "Deckchair Theatre"?
 
 
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